ELOPEMENT BOOKING FORM AND CONTRACT

PACKAGE INFO

Non-refundable booking fee of $500 AUD or 20% of your package, whichever is the greater amount, payable to:

• Westpac
• Jessica Shearer
• BSB 734 – 127
• Acc. No. 704 – 112

Remainder to be paid four (4) weeks prior to your wedding date.

Extras available:

SERVICE/WEDDING CONTRACT

TERMS AND CONDITIONS

Naturally Jek Photography and the Client hereby acknowledge that the following standard terms and conditions are incorporated into, and form part of, the Contract between the parties hereto.

1.Engagement and Services

This Contract is between Naturally Jek Photography and the Bride and Groom named above (“the Client”) . The Client wishes to engage Naturally Jek Photography and Naturally Jek Photography accepts the engagement to hereby:

(a) provide the services to the Client; and

(b) produce digital photographs supplied on USB and online gallery (available for twelve (12) months following delivery).

2. Contract and Payment Arrangements

As Naturally Jek Photography is often booked up to two (2) years in advance, the following is required to secure a Client booking:

• An electronically signed Wedding Photography Contract and acceptance of the Terms and Conditions; and
• Payment of the non-refundable booking fee of $500 AUD or 20% of the total fee, whichever is greater.

The fee for the package agreed to is the minimum amount that the Client is agreeing to for Naturally Jek Photography services. The Client may upgrade the package to include additional services at any time, however, the Client cannot downgrade the package to a smaller package or reduced services which would result in a reduced fee.

The Client agrees to pay the fee to Naturally Jek Photography. All amounts payable under this Contract are inclusive of GST.

All additional costs such as permits to photograph in national parks or on beaches that require permits, if any, are the responsibility of, and must be paid for by, the Client.

Final payment is required no later than one (1) month prior to the elopement date.

The hours of service provided in each package are continuous.

3. Updated Terms and Conditions

These Terms and Conditions are subject to change and may be updated at any time by Naturally Jek Photography at its sole discretion by providing notice to the Client via email and the Client’s acceptance of the updated Terms and Conditions. By continuing to use Naturally Jek Photography services after receiving notice of the updated Terms and Conditions the Client agrees to the updated Terms and Conditions.

4. Pre-event Consultation

The parties agree to a pre-event consultation before the wedding date via Facetime or other electronic messaging, telephone or in person, in order to finalise the actual shooting times and locations. This will occur on, or at least, two (2) weeks prior to the wedding date.

In the case of a pre-event consultation being rescheduled, a minimum of 2 weeks notice must be given to avoid a reschedule fee being applied. In the case of not showing up to the planned consultation a $100 fee is applied to schedule in a new time.

If a second consultation is required due to couples request in the event of location changes or other event, a $60 consultation fee applies plus travel fees where applicable, quoted at the time of appointment.

A 15 minute grace period is given for each consultation. After this time, the consultation will be considered a reschedule due to limited time slots available and subsequent appointments following the booked consultation period.

5. Cancellation

Should the Client wish to cancel this Contract at any time, a Notice of Cancellation must be given in writing to Naturally Jek Photography as soon as possible. Under any circumstances after booking, if a cancellation occurs, Naturally Jek Photography will retain the non-refundable booking fee paid of $500 AUD or 20% of the total Fee, whichever is greater.

If the Contract is terminated within six (6) months of the wedding date and before the final payment has been made, the Client agrees to pay the final payment to Naturally Jek Photography if required by Naturally Jek Photography in the circumstances, such as in the event that Naturally Jek Photography is unable to secure another booking for the cancelled elopement date. Whether or not the final payment is required will be at the sole discretion of Naturally Jek Photography. Should Naturally Jek Photography require the final payment to be paid by the Client then Naturally Jek Photography shall provide written notice to the Client. The Client agrees to pay the final payment to Naturally Jek Photography within seven (7) days of receiving such notice.

If the Contract is terminated after the final payment has been made, Naturally Jek Photography shall retain all amounts paid under this Contract and the Client agrees that no refund will be provided. 

6. Rescheduling

Should the Client wish to reschedule the wedding date at any time, a Notice of Postponement must be given in writing to Naturally Jek Photography and Naturally Jek Photography must provide  written acknowledgement that such notice was received before the notice is effective.

Under any circumstances after booking, if a rescheduling occurs more than six (6) months prior to the elopement date, Naturally Jek Photography will retain a rescheduling booking fee of $440 (equal to the price of their cheapest package to compensate for the original date being held and work not taken).

If a rescheduling occurs within six (6) months of the wedding date, Naturally Jek Photography will retain a rescheduling fee of $500.

The rescheduled wedding date must be within twelve (12) months of the original elopement date and is subject to the availability of Naturally Jek Photography. If a suitable rescheduled elopement date is not available within twelve (12) months of the original wedding date the rescheduling will be considered to be cancellation and will be processed accordingly pursuant to clause 5 above.

The rescheduling fee must be paid at the time of rescheduling.

If the service entailed subcontractors which have been paid in full at the time of rescheduling, such as a second photographer, the rescheduling will be subject to their availability as well as the availability of Naturally Jek Photography. In the event that the original subcontractor is not booked for the rescheduled date and a substitute subcontractor is required, the Client will be charged a $200 fee to cover administration costs and the loss of service for the original subcontractor.

7. Schedules

Naturally Jek Photography will provide a schedule for the time that the Client has booked. The schedule will include all known times for each component of the wedding day. It is the responsibility of the Client to inform Naturally Jek Photography of any changes or additions made to the schedule no sooner than seven (7) days prior to the wedding date. Naturally Jek Photography is not responsible for any omissions to the schedule that result in Naturally Jek Photography not being able to carry out its duties. Naturally Jek Photography will not be held responsible for any lack of photographs delivered due to unknown changes or omissions.

8. Limitations from venues

Please note that Naturally Jek Photography is governed by the restrictions imposed by churches and other venues or locations such as National Parks. In some cases, venues restrict the Naturally Jek Photography is governed by the restrictions imposed by churches and other venues. In some cases, venues restrict the movement of photographers, the use of flash, or in extreme cases, prevent the taking of photographs at all. It is the responsibility of the Client to make the necessary enquiries regarding possible restrictions and inform Naturally Jek Photography prior to the wedding date. Naturally Jek Photography will not be held responsible for any lack of photographs delivered due to such restrictions.

9. Exclusivity/ Guest Photography

It is understood and agreed that Naturally Jek Photography will act as the sole and exclusive wedding photographer. Because flashes from guests’ cameras may adversely affect shots taken by Naturally Jek Photography, the Client acknowledges that the Client is responsible for notifying all of their guests that guest photography using flash is restricted at any time while the professional photographer is in session. The formal photography time is for the exclusive use of Naturally Jek Photography to capture the formal wedding portraits. Because of time constraints and the need for subjects to pay full attention to the professional photographer, guest photography during formal photography time cannot be permitted. Naturally Jek Photography agrees to guests taking snapshots during the pre and post professional sessions.

If mobile phones are visible in the images, it is not Naturally Jek Photography’s responsibility to manage guest behaviour nor edit the mobiles from the images.

10. Coverage

Every effort will be made to capture as many moments of the wedding day as practically possible, however it is not possible to capture absolutely everything. If the Client has suggestions or desires for photos to be captured, such as a surprise dance down the aisle or specific family photos, Naturally Jek Photography requests that the Client provides Naturally Jek Photography with a list and Naturally Jek Photography will do its best to capture them. Because of the ever-changing nature of wedding days, not everything can be covered. Naturally Jek Photography is not responsible for a missing family member(s) during the family photo session nor promises to deliver certain images/poses, however Naturally Jek Photography will do their uttermost to satisfy the Client.

11. Meals

If the wedding photography service exceeds six (6) hours, the photographers require a thirty (30) minute break and to be provided with a meal. The photographers shall have their meal along with the guests and bridal party to manage time and ensure all important events of the evening are documented.

12. Guest Cooperation

The Client is responsible for the conduct of their guests. Naturally Jek Photography will not tolerate abusive, inappropriate, threatening, hostile or offensive behaviour from anyone at the service. If the Client is unable to control the conduct of their guests, resulting in an unacceptable degree of misconduct, or if the conduct of any of their guests damages the equipment of the photographer, it will result in the early or immediate departure of the photographer. If Naturally Jek Photography leaves the service in accordance with this clause, Naturally Jek Photography will not be liable to refund any amount to the Client, but may provide the Client with photographs taken by Naturally Jek Photography prior to Naturally Jek Photography leaving the service.

13. Safety

Naturally Jek Photography reserves the right to terminate coverage and leave the location of the photoshoot/event if the photographer experiences inappropriate, threatening, hostile or offensive Naturally Jek Photography reserves the right to terminate coverage and leave the location of the service in the event that the safety of the photographer is in question. If Naturally Jek Photography leaves the service in accordance with this clause, Naturally Jek Photography will not be liable to refund any amount to the Client, but may provide the Client with photographs taken by Naturally Jek Photography prior to Naturally Jek Photography leaving the service.

14. Attendance

In the unlikely event Naturally Jek Photography is unable to complete the coverage due to unforeseen circumstances such as serious injury or death, Naturally Jek Photography will work together with the Client to find an alternative professional photographer to cover the Client’s wedding day. In the event that serious injury or death occurs and Naturally Jek Photography is unable to deliver on the agreed service, a full refund will be paid to the Client within twelve (12) months of the injury or death.

15. Image Style & Editing Process

The Client acknowledges that they are familiar with Naturally Jek Photography’s style, that Naturally Jek Photography’s work is continually evolving, that it is of a unique and artistic nature, that the photos taken may be different from those taken in the past and that Naturally Jek Photography will use its expertise and artistic judgement to create images consistent with its vision of the wedding, which may be different from the Client’s. Naturally Jek Photography’s editing encompasses cropping and colour grading of all selected images for the client in Lightroom. However, Naturally Jek Photography prices do not include advanced editing/retouching such as individual removal of pimples, scars, double chins or distracting elements. Additional editing may be requested and a fee per image will be quoted upon request and must be accepted prior to any work being carried out.

Unless printing has occurred at Atkins Pro Lab (which is the only Australian based lab Naturally Jek Photography recommends for images to be printed in the very best quality), Naturally Jek Photography does not take responsibility for quality or colour issues. Printing labs and poor download/upload processes can heavily alter the quality of the image of which Naturally Jek Photography takes no responsibility for.

16. Image use (Optional)

Naturally Jek Photography may use the photographs for advertising or otherwise promoting their work. This is optional and the Client must inform Naturally Jek Photography in writing prior to the wedding date if they do not wish to have their images used in any advertising or promoting.

17. Image Storage and Client Responsibility

Naturally Jek Photography will provide a USB and online copy of the images. After providing these in full to the client Naturally Jek Photography is no longer required to store images.

The Client’s online gallery will be live for twelve (12) months. It is encouraged to download these photographs into multiple places and take the uttermost care of the USB. After this time, if the Client loses their images and Naturally Jek Photography still has the images in storage, a re-upload fee of $300 will be charged if the Client requests Naturally Jek Photography re-upload the images. The Client should be aware that after Naturally Jek Photography provides the product in full, there is no obligation for Naturally Jek Photography to keep the images stored.

18. Albums

If an album is included in the wedding package, the Client has two (2) months from the provision of the photographs to select their images and four (4) weeks to review their online album once it is completed and ready for preview, before incurring additional charges in line with rising business costs. These additional charges will be at the sole discretion of Naturally Jek Photography and  will be quoted at the time of incident.

If an album is included in the wedding package, the album addition to your package will be voided and the album fee will not be refunded if the entire album process is not completed within twelve (12) months after the wedding date or if the Client has not chosen album images within nine (9) months after the wedding date. As Naturally Jek Photography retains Client images for only twelve (12) months, after this time Naturally Jek Photography will have no capacity send the Client’s images to the album designer.

19. Delivery

Clients will be supplied with high-resolution JPEG files upon final delivery of USBs and online gallery. At no stage will RAW files be delivered. A sneak peak of the wedding will be uploaded to an online gallery within a week from the wedding date excluding public holidays. Final delivery of USB drives will be within six (6) weeks from the wedding date excluding public holidays and delivery times.

20. Copyright

Naturally Jek Photography allows the Client to use the photographs for private, domestic and personal use only. Any sale or commercial use must have written approval by Naturally Jek Photography. Naturally Jek Photography asserts all rights attached to the photographs and the Client does NOT have the right to edit, change, add to, take from, alter or otherwise amend the photographs without the prior written consent of Naturally Jek Photography except in the case of cropping an image. The Client may submit images to their other vendors for social media use only or to “real weddings” sections of websites, magazines, and blogs, however, a credit to Naturally Jek Photography as the photographer must be given in the form of either a social media handle or direct website link. Naturally Jek Photography’s social media handle is @naturallyjek.photography and website link is http://www.naturallyjek.com

21. Loss or Damage

Naturally Jek Photography shall carry out the services with due and professional diligence. Elements that are beyond its control include interruption of the services due to guest photographers, faulty material, equipment failure or damage or loss of digital files. In the case of digital file loss prior to the delivery of USB and online gallery, Naturally Jek Photography and the Client agree that the liability of Naturally Jek Photography shall be limited to a full or partial refund of any money paid under this Contract as considered appropriate by Naturally Jek Photography in the circumstances, which shall be in full & final satisfaction of any damage or loss suffered.

22. Performance

The performance of this Contract is contingent upon acts of God, weather, flood, fire, warfare, government laws or regulations, electrical failure, equipment failure, strikes by suppliers, and/or any conditions beyond its control.

23. Jurisdiction

This Contract is governed by and construed in accordance with the laws of Queensland. Actions, suits or proceedings relating in any way to this Contract or documents or dealings contemplated by it, may be instituted, heard and determined in a court of competent jurisdiction in Queensland. Each party irrevocably submits to the exclusive jurisdiction of such court for the purpose of any such action, suit or proceeding.

24. Entire Agreement

This Contract is the entire agreement and understanding between the parties on everything connected with the subject matter of this Contract, and supersedes any prior understanding, arrangement, representation or agreements between the parties as to the subject matter contained in this agreement.

25. Indemnity

The Client indemnities Naturally Jek Photography against any liability or loss arising from, and any costs and expenses arising our of, the performance or non-performance of the Client’s obligations under this Contract.

26. Notices

The Naturally Jek Photography is not responsible for lost, delayed, or undelivered mail/emails.

27. COVID-19

In the event that the wedding cannot legally proceed on the wedding date due to government ordered lockdown, imposed restrictions and/or travel ban due to COVID-19, Naturally Jek Photography shall offer one (1) complimentary rescheduling as a gesture of goodwill which is subject to availability and must be rescheduled within twelve (12) months of the original wedding date.

If the service entailed subcontractors which have been paid in full at the time of rescheduling, such as a second photographer, the rescheduling will be subject to their availability as well as the availability of Naturally Jek Photography. In the event that the original subcontractor is not booked for the rescheduled date and a substitute subcontractor is required, the Client will be charged a $200 fee to cover administration costs and the loss of service for the original subcontractor.

Any additional COVID-19 related date changes after this first gesture of goodwill will be considered to be cancellation or rescheduling and will be processed accordingly pursuant to clause 5 or clause 6 above as the case may be.

This complimentary rescheduling is not applicable to weddings that legally can go ahead with certain restrictions. If a wedding can legally go ahead on the original wedding date but is rescheduled by the Client, it will be considered by Naturally Jek Photography to be a standard rescheduling and will be processed accordingly pursuant to clause 6 above.

In the event that Naturally Jek Photography is prevented from attending the venue due to government ordered lockdown, imposed restrictions, travel ban or mandatory vaccination requirements due to COVID-19, Naturally Jek Photography will work together with the Client to find an alternative professional photographer to cover the Client’s wedding day. It is the responsibility of the Client to make the necessary ongoing enquiries regarding possible COVID-19 requirements and restrictions and inform Naturally Jek Photography as soon as possible of any such requirements and restrictions.

28. Refunds

Naturally Jek Photography will do its very best to support and accommodate the Client whose wedding date has been affected by COVID-19 or other circumstances. However, it must also protect the business and livelihood of its staff. For Naturally Jek Photography to remain in business it is not in a position to offer refunds. The Client acknowledges and agrees that in all cases the Client will not be entitled to a refund of any monies paid under this Contract, with the exception only of the extent provided for in clauses 14 and 21 above.

If the Client has any questions the Client is encouraged to contact Naturally Jek Photography to discuss them.

Sign the service contract by typing your full name in the form Sign the ELOPEMENT PHOTOGRAPHY CONTRACT by typing your full name in the form below: